Tent size depends on your guest count and layout requirements (e.g., seated dinner, dance floor, staging, buffet tables, or bar areas). As a general baseline, budget roughly 10–12 square feet per person for a seated dinner and up to 15–20 square feet per person if you are adding a dance floor or stage. Our team conducts site surveys to map out the exact configuration for your footprint.

In Ontario, tents exceeding 60 square meters (~646 square feet) or groups of tents placed closer than 3 meters apart generally require a municipal building permit. Requirements vary by municipality (Toronto, Mississauga, Vaughan, etc.). Varsity Tents builds all structures to Ontario Building Code standards and assists clients with engineering specs and permit compliance.

Yes. While grass allows for traditional ground staking, we frequently install frame tents on asphalt driveways, concrete parking lots, patios, and decks. On hard or non-stakeable surfaces, we secure the tent using heavy-duty certified water ballasts or specialized weight systems to ensure maximum safety without damaging your property.

• Frame Tents: Built on a self-supporting metal framework with no interior center poles, providing 100% usable floor space. They can be installed on almost any surface (grass, asphalt, decks) and over obstacles like pools or patio features.

• Pole Tents: Feature high-sweeping peaks supported by central interior poles driven into the ground. They must be staked into grass or soil and offer a classic, elegant aesthetic for large lawns and outdoor fields.

For peak event season (May through October) and high-demand dates like long weekends, we recommend booking 3 to 6 months in advance to guarantee inventory and preferred delivery slots. However, with over 1,000,000 square feet of tenting in stock, we also accommodate short-notice and emergency bookings whenever schedule permits.

Our commercial-grade frame and clear-span structures are engineered to withstand high wind loads and rain. In addition, we offer solid sidewalls, cathedral window walls, and gutter systems to keep rain out. For extreme weather events, our team leaders are on call 24/7 to provide technical support and ensure structural safety.

The installation area must be clear of all vehicles, debris, outdoor furniture, and overhead obstacles (such as low tree branches or power lines). If the tent is being staked into the ground on private property, you must clearly mark all underground sprinklers, private gas lines, or electrical conduits prior to installation.

Yes. All rental quotes include professional delivery, complete installation, and post-event dismantle by our trained crew. Installation typically occurs 1 to 2 days prior to your event date to allow ample time for decorating and catering setup, with teardown taking place the day after your event.